The Nonprofit Alliance of Bermuda provides support and capacity building for Bermuda’s nonprofits. We strengthen and unify nonprofits by providing services, programmes and resources, and advocate and champion their work. 

The Nonprofit Alliance takes your privacy seriously and will only use your personal information to deliver the services you have requested or require. 

This Privacy Notice details our use of your personal information. 

Please read this document carefully and contact us if you have any questions. We may make changes to this notice from time to time to reflect privacy updates.

1. For general queries 

Contact: Nonprofit Alliance 
t: 734 0543 
e: admin@nonprofitalliance.bm  

2. For privacy related matters 

Contact: Privacy Officer 
t: 336 6454
e: operations@nonprofitalliance.bm 
For any query relating to privacy compliance please contact our privacy officer. This includes any personal information requests for limiting the use of, and for accessing, correcting, blocking, erasing and destroying, personal information of the individual. We will do all we reasonably can to assist you with any issue arising from our use of your personal information. 

3. What personal information do we use and where does it come from? 

Personal information can include things that can allow someone to identify you either directly, through your name or passport number (etc.), or indirectly, through your address, phone number, date of birth or IP address (etc.).  As a member, we obtain your personal information from you when you or your organisation submits the online registration form or renews membership. This information includes the:

  • required fields of your name and email address, 
  • optional fields of gender, race, address, phone number, business contact details, interest in types of emails to receive or desire to opt out and not receive emails

4. Children in the information society

We provide support and capacity building for Bermuda’s nonprofits. These services are not designed for minors, and we do not knowingly collect personal data from minors. 

5. What is our legal condition for use? 

Our legal conditions for use are: 

  • consent 
  • reasonable person would not request that the use would not begin or cease 
  • performance of a contract or steps with a view to entering into a contract 

 

6. How do we obtain consent, when consent is the condition for use

In Person Events

  • On-Site Notices: Displayed prominently at event entrances and registration areas.
  • Event Announcements: Notifications are given at the start of events to allow participants the choice to avoid being photographed or recorded.
  • Group Photos: For group photos, attendees can opt out by stepping aside temporarily.
  • Evaluations: Consent is provided by the inclusion of a person’s name with any testimonials provided. Individuals may opt out of consent by not providing their name when completing evaluations.

Virtual Events

  • At the start of a virtual event, before the event recording has started, an announcement will be made regarding the recording of the event. Individuals will be verbally instructed that by leaving their cameras on they are consenting to the recording of the event, and where and how the recording will be shared will also be verbally described.  This will also be stated in writing and a link to the Privacy Notice will accompany this text in the chat box.

7. What is our purpose for use? 

We use your personal information for the following purposes: 

  • Maintain a membership database 
  • Provide and manage trainings and events for which you register 
  • Communicate news and events 
  • Record attendance, photos, videos and evaluations of events and trainings for tracking, reporting and promotional publication 
  • Respond to requests and queries 
  • Completion of surveys and research questionnaires 
  • To understand participant demographics to ensure we are reaching diverse audiences On NAB’s official social media accounts, website, and in published materials such as our Annual Impact Report to promote our organisation.
  • In donor reports and press releases shared with media outlets, acknowledging that these materials may be accessible internationally, to promote our organisation and communicate our impact with partners.

8. Who has access to your personal information? 

The following individuals and/or types have access to your personal information: Relevant staff operating in the management of membership, payments, and training and event delivery 

• Auditors for quality control purposes 

• IT contractor staff supporting the software 

These persons have access to only that personal information necessary for the discharge of their duties. 

All persons with access are under contract and understand their obligation to maintain customer personal information subject to conditions of confidence. 

9. Organisations with whom personal information may be shared 

In Bermuda: 

  • With your consent, we may share photos, videos and testimonials (where consent was provided) of events and trainings with donors and in our Annual Impact Report which is made available to the general public. 
  • Your name, organisational affiliation and testimonials (where consent was provided) with training partners 
  • Payments for donations, membership dues, and registrations for events are processed through Global Payments and HSBC. 
  • The accounting firm of Grant Thornton audits the finances, holding relevant records on their secure servers. 

Overseas: 

  • We use Wild Apricot for our membership database along with training and event management. The information you provide is stored in Canada. It does not collect credit card information, it only tracks invoice status. 
  • We use Microsoft Outlook to receive and respond to emails. 
  • We use Microsoft 365 Sharepoint and OneDrive to (privacy notice available here) o All business functional and operational documents 
  • Store and manage financial reports 
  • Video recordings of trainings and events may occur on Zoom. 
  • Payments for donations, membership dues, and registrations for events are recorded and reconciled in a desktop version of QuickBooks. 
  • Survey Monkey is used to conduct evaluations, which may be submitted anonymously. 
  • Your name, organisational affiliation and testimonials (where consent was provided) with training partners 

    We will not sell or rent your personal information. 

10. Website cookies and analytics 

  • Our website uses cookies. These are used on the site for tracking website visits via Google Analytics and also Google reCaptcha which is a security add on to slow down spam. 
  • We also use Google Analytics to help us understand how our customers use the Site — you can read more about how Google uses your Personal Information here: https://www.google.com/intl/en/policies/privacy/. You can also opt-out of Google Analytics here: https://tools.google.com/dlpage/gaoptout. 
  • Cookies help us optimise your access to and use of our website and enables the correct functioning of those parts of our site that you access. You can find out more about our cookies on www.allaboutcookies.org. 
  • The legal condition for the use of your personal information (if any) is consent though your accessing and continuing to use our website. 
  • You may at any time deactivate the cookies which may affect access to or the performance of the website. 
  • Cookie personal information is used by our own servers as well as the servers of third parties based outside Bermuda. 

11. Privacy Notice (administrative details) 

[NAB Privacy Notice for Members and Clients V2] 

Effective Date: 1 January 2025 

This Privacy Notice may be updated from time to time. Any amended Privacy Notice becomes effective and replaces the previous version once published.